Job Applicant Privacy Notice
CO2OLTEC Commercial Refrigeration Benelux B.V. and its subsidiaries and CCR Commercial Refrigeration affiliates (collectively, CCR) are responsible for the privacy of its online job application and recruiting systems and any information that an individual may provide in the course of pursuing employment opportunities with CCR. CCR has different systems for receiving and reviewing job applications in different countries. This Job Applicant Privacy Notice covers both the electronic systems that CCR has implemented for job applications and the processes that some locations may use that do not involve an online system. For both approaches, CCR has implemented technical, administrative, and physical measures to safeguard any personal information that we may collect.
CCR’s online job application and recruiting systems, including the Careers website, are used for recruiting, to allow individuals to apply for employment with CCR, and to ensure that CCR complies with applicable legal and regulatory requirements in receiving employment applications. These systems are intended for visitors to review, and possibly apply for, CCR employment opportunities. Do not use CCR’s online job application and recruiting systems for any other purpose.
With limited exceptions, CCR only accepts applications from individuals who are at least 18 years of age. If you are under the age of 18, do not provide CCR with your personal information for purposes of applying for a job unless you are directed otherwise.
This Notice may be modified from time to time by posting an update. We encourage you to review this Notice on a regular basis for any changes.
What personal information might CCR collect?
To review postings on CCR’s job online application systems, communicate with CCR about job openings, and apply for a job with CCR, you will be asked to provide your personal information. With variation in certain countries, where some of these data elements may not be requested or may be requested once your employment is confirmed or starts, the personal information that you may be asked to provide includes:- Name
- Contact information, including home address, home telephone, and email address
- Date of Birth
- Government identification document or number, including a drivers’ license
- Work history
- Education
- Resume or CV and/or a cover letter, including any information you provide in those documents
- Citizenship and/or permanent legal residence
- Eligibility to work, including documentation of immigration status
- Interest in employment opportunities
- Job specific questions that relate to the fitness of a candidate for a particular job
- References (if you provide information regarding other individuals, you must obtain their consent before providing the data to CCR)
- Information that we may be required by law to ask in certain countries, such as whether you have previously worked for a government agency, whether you are related to a government official, CCR officer, or a member of the CCR Board of Directors, or whether you are subject to a restrictive covenant with a current or former employer
- Information you provide to create security questions and answers used to validate your identity when you return to the website
- Where you learned about the job opening
- Any other information that you may choose to provide as part of your application
- Information provided by third party sites, if you apply for a job opening through a third party site
How might CCR use the personal information it collects?
Any personal information collected may be used to:- allow you to apply for employment with CCR and evaluate your application, including without limitation arranging for and conducting phone screening, interviews, and other applicable assessments
- invite you to apply for and consider you for other opportunities that may be or become available
- contact you with regard to an application or other opportunity or communicate changes
- validate reference checks, conduct background checks as appropriate, and perform denied party screening
- facilitate your hiring and administer your employment, if you are hired
- comply with legal and regulatory requirements involving job applicants, which may include providing reports to government agencies
- provide you with opportunities to offer feedback on your experience, such as through a survey
- conduct analysis on applicant trends to understand and improve CCR’s recruitment practices
- verify your identity to ensure security for one of the other purposes listed here
- ensure or enhance the security of CCR’s electronic systems
- protect against fraud
- conduct internal investigations and comply with legal obligations
With whom does CCR share the personal information it collects?
CCR will not sell or otherwise share your personal information outside the CCR family of companies, except to:- service providers CCR has retained to perform services on our behalf. CCR will only share your personal information with service providers with whom CCR has contractually restricted from using or disclosing the information except as necessary to perform services on our behalf or to comply with legal requirements
- comply with legal obligations, including if we are required to do so by law, in response to a legitimate legal request from law enforcement authorities or other government regulators
- investigate suspected or actual illegal activity
- prevent physical harm or financial loss
- support the sale or transfer of all or a portion of our business or assets (including through bankruptcy)
Where does CCR store your personal information?
Because CCR is a global company with locations in many different countries, we may transfer your information from one legal entity to another or from one country to another in order to accomplish the purposes listed above. These countries include, at a minimum, member states of the European Union the United States, and other countries. We will transfer your personal information consistent with applicable legal requirements and only to the extent necessary for the purposes set forth above. CCR relies on available legal mechanisms to enable the legal transfer of personal information across borders. To the extent that CCR relies on the standard contractual clauses (also called the model clauses) or Binding Corporate Rules to authorize transfer, CCR will comply with those requirements, including where there may be a conflict between those requirements and this Notice.How long does CCR retain your personal information?
For unsuccessful candidates, CCR will retain your application information for a maximum of three years from the date of last activity, except where law or regulation, court, administrative or arbitration proceeding, or an audit requirement requires otherwise. For successful candidates, CCR retains your information according to the Employee Privacy Notice. If you would like to have your personal information updated, corrected or deleted, email in Europe hrccreurope@ccr.com. In other regions, please get in touch with your local HR contact. Unless applicable law or regulation, court, administrative or arbitration proceeding, or an audit requirement prevents deletion, CCR will delete your personal information within a reasonable period of time and keep only a log of your name, the date of your deletion request, the job(s) for which you applied, and the country from which you applied. CCR retains this information to demonstrate that it has complied with your request. Beyond the retention periods and for applicants who have requested deletion, CCR may retain anonymous data for statistical purposes to understand and improve its recruitment practices.What choices do you have about how CCR uses your personal information?
You have the choice about whether or not to provide CCR with your personal information, but if you choose not to provide your information, CCR will be unable to consider you for a position. CCR asks only for information that it requires to evaluate your for a position to which you may apply, to authenticate you when you log into our online application systems, and as may be required by applicable law.How does CCR use cookies or other tracking technologies?
Cookies are small text files sent to and stored on users’ computers that allow websites to recognize repeat users, facilitate users’ access to websites, and allow websites to compile aggregate data that will allow content improvements. Cookies do not damage users’ computers or files. Web beacons are transparent graphic images, often just the size of a single pixel, that allow websites to track activity on the site. CCR uses both cookies and web beacons on the Careers website and other CCR job posting sites to collect aggregate and anonymous usage data so that CCR can improve the functionality of the website. CCR may also use cookies to enhance your user experience. For example, the website may permit you to select a language and/or geographic location preference, which will be stored for future visits. These job posting websites also use cookies from CCR’s service providers. These cookies contain a session ID to manage your activity during a session. Our service providers also use cookies to determine whether you navigated to this website from an external one to track the effectiveness of external postings. If you do not want cookies to be accessible by this or any other CCR website, you should adjust the settings on your browser program to deny or disable the use of cookies. You can find additional information on cookies and web beacons at http://www.allaboutcookies.org/What should you understand about the third party links that may appear on this website?
In some instances, CCR may provide links to non-CCR controlled websites, which CCR will make reasonable efforts to identify as such. CCR does not control such third party websites, however, and cannot be responsible for the content or the privacy practices employed by other websites. Furthermore, this Notice does not govern information collected about you by third parties.What additional information should specific users know?
California residents have rights under the California Consumer Privacy Act (CCPA), effective January 1, 2020, including the right to:- know what categories of your personal information we have collected and used, including how the personal information was collected;
- know what categories of personal information are being sold or disclosed and if sold or disclosed, the categories of third parties receiving it;
- access personal information collected about you; and
- request that your personal information be deleted.